Closeout checklist: Fire Sprinkler System Upgrade, Higginsville Habilitation Center (Missouri FMDC, MO)

“A. The Contractor shall submit to the Designer, within ten (10) working days following the Notice to Proceed, a Progress Schedule including Schedule of Values showing the rate of progress the Contractor agrees to maintain and the order in which he proposed to carry out the various phases of Work. No payments shall be made to the Contractor until the Progress Schedule has been approved by the Owner. 1. The Schedule ...”

“A. The Contractor shall submit all required manufacturer's operating instructions, maintenance/service manuals, and warranties in accordance with the General Conditions, Article 3.5, and Supplementary Conditions along with this and other Sections of the Contract Documents.”

“A. Contractor shall submit the following information for materials and equipment to be provided under this contract. SPEC SECTION TITLE CATEGORY 013200 Schedules Construction Schedule 013200 Schedules Schedule of Values 013200 Schedules List of Subcontractors 013200 Schedules Major Material Suppliers 072100 Thermal Insulation Product Data 210010 General Fire Suppression Requirements Warranty 210500 Common Work ...”

“A. Instruction Program: Submit outline of instructional program for demonstration and training, including a list of training modules and a schedule of proposed dates, times, length of instruction time, and instructors' names for each training module. Include learning objective and outline for each training module.”

“B. Attendance Record: For each training module, submit list of participants and length of instruction time.”

“C. Evaluations: For each participant and for each training module, submit results and documentation of performance-based test.”

“A. Demonstration and Training Video Recordings: Submit two copies within seven days of end of each training module. 1. Identification: On each copy, provide an applied label with the following information: a. Name of Project. b. Name and address of videographer. c. Name of Architect. d. Name of Construction Manager. e. Name of Contractor. f. Date of video recording. 2. Transcript: Prepared in PDF electronic format. ...”

“A. Facilitator Qualifications: A firm or individual experienced in training or educating maintenance personnel in a training program similar in content and extent to that indicated for this Project, and whose work has resulted in training or education with a record of successful learning performance.”

“C. Preinstruction Conference: Conduct conference at Project site to comply with requirements in Section 013100 "Coordination". Review methods and procedures related to demonstration and training including, but not limited to, the following: 1. Inspect and discuss locations and other facilities required for instruction. 2. Review and finalize instruction schedule and verify availability of educational materials, ...”

“C. Coordinate content of training modules with content of approved emergency, operation, and maintenance manuals. Do not submit instruction program until operation and maintenance data has been reviewed and approved by Architect.”

“B. Training Modules: Develop a learning objective and teaching outline for each module. Include a description of specific skills and knowledge that participant is expected to master. For each module, include instruction for the following as applicable to the system, equipment, or component: 1. Basis of System Design, Operational Requirements, and Criteria: Include the following: a. System, subsystem, and equipment ...”

“A. Assemble educational materials necessary for instruction, including documentation and training module. Assemble training modules into a training manual organized in coordination with requirements in Section 007213 "General Conditions".”

“A. Engage qualified instructors to instruct Owner's personnel to adjust, operate, and maintain systems, subsystems, and equipment not part of a system. 1. Architect will furnish an instructor to describe basis of system design, operational requirements, criteria, and regulatory requirements. 2. Owner will furnish an instructor to describe Owner's operational philosophy. 3. Owner will furnish Contractor with names ...”

“B. Scheduling: Provide instruction at mutually agreed on times. For equipment that requires seasonal operation, provide similar instruction at start of each season. 1. Schedule training with Owner with at least seven days' advance notice.”

“A. General: Engage a qualified commercial videographer to record demonstration and training video recordings. Record each training module separately. Include classroom instructions and demonstrations, board diagrams, and other visual aids, but not student practice. 1. At beginning of each training module, record each chart containing learning objective and lesson outline.”

“B. Video: Provide minimum 640 x 480 video resolution converted to format file type acceptable to Owner, on electronic media. 1. Electronic Media: Read-only format compact disc acceptable to Owner, with commercial-grade graphic label. 2. File Hierarchy: Organize folder structure and file locations according to project manual table of contents. Provide complete screen-based menu. 3. File Names: Utilize file names ...”

“D. Light Levels: Verify light levels are adequate to properly light equipment. Verify equipment markings are clearly visible prior to recording. 1. Furnish additional portable lighting as required.”

“E. Narration: Describe scenes on video recording by audio narration by microphone while video recording is recorded. Include description of items being viewed.”

“F. Transcript: Provide a transcript of the narration. Display images and running time captured from videotape opposite the corresponding narration segment.”

“G. Preproduced Video Recordings: Provide video recordings used as a component of training modules in same format as recordings of live training.”

“O. Provide Test Reports and Certificates including: 1. "Contractor's Material & Test Certificate for Aboveground Piping" 2. "Contractor's Material & Test Certificate for Underground Piping" as described in NFPA a. Underground piping test certificate shall be obtained prior to connection of the aboveground system.”

“A. Refer to Division 1 and General Conditions for Operation and Maintenance Manuals in addition to requirements specified herein.”

“A. Provide to the Owner the spare parts specified in the individual sections in Division 21 specifications.”

“A. Refer to Division 01 and General Conditions for Record Drawings in addition to requirements specified herein.”

“A. Refer to Division 1 and General Conditions for Guarantees and Warranties in addition to requirements specified herein.”

“B. Furnish service and maintenance of fire protection system for one year from date of substantial completion.”

“C. Each system and element thereof shall be warranted against defects due to faulty workmanship, design or material for a period of 12 months from date of Substantial Completion, unless specific items are noted to carry a longer warranty in the Construction Documents or manufacturer's standard warranty. The Contractor shall remedy defects occurring within a period of one year from the date of Substantial Completion ...”

“D. The following additional items shall be guaranteed: 1. Piping shall be free from obstructions, holes or breaks of any nature. 2. Proper sloping of pipe to drain in each piping system per NFPA 13.”

“E. The above guarantees shall include labor (including travel expenses), troubleshooting and material; and repairs or replacements shall be made without additional cost to the Owner.”

“F. The remedial work shall be performed promptly, upon written notice from the Architect or Owner.”

“G. At the time of Substantial Completion, deliver to the Owner warranties with terms extending beyond the one year guarantee period, each warranty instrument being addressed and stating the commencement date and term.”

“B. Maintenance Data: For each piping system to include in maintenance manuals.”

“A. Sprinkler Wrenches: Furnish to Owner, 2 sprinkler wrenches for each type of sprinkler installed.”

“B. Sprinklers: Furnish extra sprinklers of each style, type and finish included in the project as required by NFPA 13.”

“C. Sprinkler Cabinet and Wrench: Provide a finished steel cabinet(s), suitable for wall mounting, with hinged cover and space for the quantity of spare sprinklers provided plus sprinkler wrench(es).”

“D. Provide hydraulic calculation placard attached to each riser.”

“A. Train Owner's maintenance personnel to adjust, operate, and maintain specialty valves.”

“A. Sprinkler Systems: Test per NFPA 13, NFPA 25 and local authorities requirements. Submit Contractor's Material & Test Certificates for Above Ground Piping. Submit certificates of completion to Authority Having Jurisdiction and Owner. 1. After completion of all installation, tests, etc., and prior to the opening date, the Sprinkler Subcontractor shall instruct the building personnel in the operation of the ...”

“B. Fire Alarm Equipment: Test per NFPA 25, NFPA 72 and local authorities requirements in the presence of the Owner. Submit certificates of completion to authority having jurisdiction and Owner.”

“C. Preaction System: Test per NFPA 13, NFPA 25, NFPA 72 and local authorities requirements in the presence of the Owner. Submit certificates of completion to authority having jurisdiction and Owner.”

“A. Refer to Division 01 and General Conditions for Operation and Maintenance Manuals in addition to requirements specified herein.”

“A. Provide to the Owner the spare parts specified in the individual sections in Division 23 of this specification.”

“A. Refer to Division 01 and General Conditions for Record Drawings in addition to requirements specified herein.”

“A. Refer to Division 01 and General Conditions for Guarantees and Warranties in addition to requirements specified herein.”

“B. Each system and element thereof shall be warranted against defects due to faulty workmanship, design or material for a period of 12 months from date of Substantial Completion, unless specific items are noted to carry a longer warranty in the Construction Documents or manufacturer's standard warranty. The Contractor shall remedy defects occurring within a period of one year from the date of Substantial Completion ...”

“C. The following additional items shall be guaranteed: 1. Piping shall be free from obstructions, holes or breaks of any nature. 2. Insulation shall be effective. 3. Proper circulation of fluid in each piping system.”

“D. The above guarantees shall include both labor and material; and repairs or replacements shall be made without additional cost to the Owner.”

“E. The remedial work shall be performed promptly, upon written notice from the Architect or Owner.”

“F. At the time of Substantial Completion, deliver to the Owner warranties with terms extending beyond the one year guarantee period, each warranty instrument being addressed to the Owner and stating the commencement date and term.”

“C. Test Reports: Indicate test results verifying nominal efficiency and power factor for three phase motors larger than 1/2 horsepower.”

“F. Maintenance Data: Include assembly drawings, bearing data including replacement sizes, and lubrication instructions.”

“A. Provide five year manufacturer warranty for motors larger than 20 horsepower.”

“C. Maintenance Data: Submit maintenance data and replacement material lists for each type of mechanical insulation. Include this data and product data in maintenance manual.”

“F. Operation and Maintenance Data: Include inspection period, cleaning methods, recommended cleaning materials, and calibration tolerances.”

“G. Project Record Documents: Record actual locations of control components, including panels, thermostats, and sensors. Accurately record actual location of control components, including panels, thermostats, and sensors.”

“H. Warranty: Submit manufacturer warranty and ensure forms have been filled out in Owner's name and registered with manufacturer.”

“A. Correct defective Work within a one year period after Substantial Completion.”

“B. Provide extended warranty for control devices and equipment as specified herein.”

“A. Control Dampers: 1. Stroke and adjust control dampers following manufacturer's recommended procedure, from 100 percent open to 100 percent closed back to 100 percent open. 2. Check and document open and close cycle times for applications with a cycle time of less than 30 seconds. 3. For control dampers equipped with positive position indication, check feedback signal at multiple positions to confirm proper ...”

“C. Project Record Drawings: Record actual locations of access doors and test holes.”

“D. Maintenance Data: Submit manufacturer's maintenance data including parts lists for each type of duct accessory. Include this data, product data, and shop drawings in maintenance manual.”

“A. Extra Fusible Links: One link for every 10 installed of each type, size and temperature range. Obtain receipt.”

“D. Maintenance Data: Include instructions for lubrication, motor and drive replacement and spare parts list.”

“E. Maintenance Materials: Furnish the following for Owner's use in maintenance of project. 1. Extra Fan Belts: One set for each individual fan.”

“A. Final Checks Before Start-Up: Perform the following operations and checks before start-up: 1. Remove shipping blocking and bracing. 2. Verify fan assembly is secure on mountings and supporting devices and that connections for ductwork, and electrical are complete. Verify proper thermal overload protection is installed in motors, starters, and disconnects. 3. Perform cleaning and adjusting specified in this ...”

“B. Starting procedures for fans: 1. Energize motor, verify proper operation of motor, drive system, and fan wheel. Adjust fan to indicated RPM. a. Replace fan and motor pulleys as required to achieve design conditions. b. Measure and record motor electrical values for voltage and amperage. c. Shut unit down and reconnect automatic temperature control operators. d. Refer to Division 23 Section "Testing, Adjusting, ...”

“A. Demonstration Services: Train Owner's maintenance personnel on the following: 1. Procedures and schedules related to start-up and shutdown, troubleshooting, servicing, preventative maintenance, and how to obtain replacement parts. 2. Familiarization with contents of Operating and Maintenance Manuals specified in Division 1 Section "Closeout Procedures" and Division 23 Section "General Mechanical Requirements."”

“B. Schedule training with at least 7 days' advance notice.”

“B. Maintenance Data: Submit maintenance data, including cleaning instructions for finishes, and spare parts lists. Include this data, product data, and shop drawings in maintenance manuals; in accordance with requirements of Division 1.”

“A. Refer to Division 01 and General Conditions for Operation and Maintenance Manuals in addition to requirements specified herein.”

“A. Refer to Division 01 and General Conditions for Record Drawings in addition to requirements specified herein.”

“A. Refer to Division 01 and General Conditions for Warranties in addition to requirements specified herein.”

“B. Organize warranty documents into an orderly sequence based on the table of contents of the Project Manual.”

“C. Warrant each system and each element thereof against all defects due to faulty workmanship, design or material for a period of 12 months from date of Substantial Completion, unless specific items are noted to carry a longer warranty in these Construction Documents or manufacturer's standard warranty exceeds 12 months. Remedy all defects, occurring within the warranty period(s), as stated in the General ...”

“D. Also warrant the following additional items: 1. All raceways are free from obstructions, holes, crushing, or breaks of any nature. 2. All raceway seals are effective. 3. The entire electrical system is free from all short circuits and unwanted open circuits and grounds.”

“E. The above warranties shall include labor and material. Make repairs or replacements without any additional costs to the Owner.”

“F. Perform the remedial work promptly, upon written notice from the Contract Administrator or Owner.”

“G. At the time of Substantial Completion, deliver to the Owner all warranties, in writing and properly executed, including term limits for warranties extending beyond the one year period, each warranty instrument being addressed to the Owner and stating the commencement date and term.”

“A. Prior to start-up of electrical systems, check all components and devices, lubricate items appropriately, and tighten all screwed and bolted connections to manufacturers' recommended torque values using appropriate torque tools.”

“B. Each power, lighting and control circuit shall be energized, tested and proved free of breaks, short-circuits and unwanted grounds.”

“C. Balance all single phase loads at each panelboard, redistributing branch circuit connections until balance is achieved to plus or minus 10 percent.”

“D. After all systems have been inspected and adjusted, confirm all operating features required by the Drawings and Specifications and make final adjustments as necessary.”

“E. Demonstrate that all equipment and systems perform properly as designed per Drawings and Specifications.”

“F. At the time of final review and tests of the power and lighting systems, all equipment and system components shall be in place and all connections at panelboards, switches, circuit breakers, and the like, shall be complete. All fuses shall be in place, and all circuits shall be continuous from point of service connections to all switches, receptacles, outlets, and the like.”

“A. General: Submit the following in accordance with Division 01 and Division 26 Section "General Electrical Requirements": 1. Product data for the following products: a. Sleeve seals. b. Joint sealers 2. Record Drawings: Submit Record Drawings as required by Division 01 and Division 26 a. Accurately record actual locations of firestopped penetrations and access panel/door locations. Indicate dimensions from fixed ...”

“C. Maintenance Materials: Furnish the following for Owner's use in maintenance of project.”

“E. Project Record Documents: Record actual installed circuiting arrangements. Record actual routing for underground circuits.”

“F. Operation and Maintenance Data: For cable and all accessories to include in operation and maintenance manuals.”

“A. Refer to Division 1 and General Conditions for Operational and Maintenance Manuals.”

“A. Refer to Division 1 and General Conditions for Record Drawings”

“A. Refer to Division 1 and General Conditions for Guarantees and Warranties.”

“B. Upon completion of the system installation and before the Date of Final Acceptance, a factory-trained technician shall perform all necessary tests and adjustments and shall then file a Letter of Certification and a Certificate of Completion (NFPA 72) with the Owner indicating that the system functions and conforms to the Fire Alarm System Specifications.”

“A. The equipment supplier's factory trained technician shall train the Owner's personnel in the proper use and maintenance of the system. Training sessions shall be conducted as needed, not to exceed a total of 2 sessions, with each session lasting a maximum of 4 hours each.”

“B. Demonstrate normal and abnormal modes of operation, and required responses to each.”

“DIVISION OF FACILITIES MANAGEMENT, DESIGN AND CONSTRUCTION FINAL RECEIPT OF PAYMENT AND RELEASE KNOW ALL MEN BY THESE PRESENT THAT: hereinafter called "Subcontractor" who heretofore entered into an agreement with hereinafter called "Contractor", for the performance of work and/or furnishing of material for the construction of the project entitled (PROJECT TITLE, PROJECT LOCATION, AND PROJECT NUMBER) at (ADDRESS OF ...”

“The Contractor shall update a complete set of the construction drawings, shop drawings and schedules of all work monthly by marking changes, and at the completion of their work (prior to submission of request for final payment) note all changes and turn the set over to the Construction Representative.”

“Prior to the final payment, furnish to the Designer three (4) copies of parts catalogs for each piece of equipment furnished by him/her on the project with the components identified by number for replacement ordering.”

“The Contractor shall be allowed to include in the Application and Certification for Payment, one hundred (100%) of the value, subject to retainage, of major equipment and material stored off the site if all of the following conditions are met: 1.”

“The final payment shall not become due until the Contractor delivers to the Construction Representative: a) A complete file of releases, on the standard form included in the contract documents as "Final Receipt of Payment and Release Form", from subcontractors and material suppliers evidencing payment in full for services, equipment and materials, as the case may require, if the Owner approves, or a consent from ...”

“A. General Guaranty 1. Neither the final certificate of payment nor any provision in the contract documents nor partial use or occupancy of the premises by the Owner shall constitute an acceptance of work not done in accordance with contract requirements. 2. The Contractor or surety shall remedy any defects in the work and pay for any damage to property resulting there from which shall appear within a period of one ...”

“B. Extended Warranty Manufacturer's certificates of warranty shall be obtained for all major equipment. Warranty shall be obtained for at least one year. Where a longer period is offered at no additional cost or called for in the specific equipment specifications, the longer period shall govern.”

“A. Immediately after equipment submittals are approved and no later than ten (10) working days prior to the substantial completion inspection, the Contractor shall provide to the Designer three (3) copies of operating instructions and service manuals, containing the following: 1. Start-up and Shut-down Procedures: Provide a step-by-step write up of all major equipment. When manufacturer's printed start-up, trouble ...”

“B. Submission of operating instructions shall be done in the following manner. 1. Manuals shall be in quadruplicate, and all materials shall be bound into volumes of standard 8½" x 11" hard binders. Large drawings too bulky to be folded into 8½" x 11" shall be separately bound or folded and in envelopes, cross referenced and indexed with the manuals. 2. The manuals shall identify project name, project number, and ...”

“A. Substantial Completion. A Project is substantially complete when construction is essentially complete and work items remaining to be completed can be done without interfering with the Owner's ability to use the Project for its intended purpose. 1. Once the Contractor has reached what they believe is Substantial Completion, the Contractor shall notify the Designer and the Construction Representative of the ...”

“C. Final Completion. The Project is finally complete when the Certificate of Substantial Completion has been issued and all work items identified therein as incomplete have been completed, and when all administrative items required by the contract have been completed. Final Completion entitles the Contractor to payment of the outstanding balance of the contract amount including all change orders and retainage. ...”