Closeout checklist: New Pavilion, Missouri Veterans Home (Missouri FMDC, MO)

“A. The Contractor shall submit to the Designer, within ten (10) working days following the Notice to Proceed, a Progress Schedule including Schedule of Values showing the rate of progress the Contractor agrees to maintain and the order in which he proposed to carry out the various phases of Work. No payments shall be made to the Contractor until the Progress Schedule has been approved by the Owner. 1. The Schedule ...”

“A. The Contractor shall submit all required manufacturer's operating instructions, maintenance/service manuals, and warranties in accordance with the General Conditions, Article 3.5, and Supplementary Conditions along with this and other Sections of the Contract Documents.”

“A. Contractor shall submit the following information for materials and equipment to be provided under this contract. SPEC TITLE CATEGORY SECTION 013200 Schedules Construction Schedule 013200 Schedules Schedule of Values 013200 Schedules List of Subcontractors 013200 Schedules Major Material Suppliers 017800 Written Warranties Warranty 017900 Training Instruction Program Operation / Maintenance Manual 017900 ...”

“1. In the Application for Payment that coincides with, or first follows, the date Substantial Completion is claimed, show 100 percent completion for the portion of the Work claimed as sub-stantially complete. Include supporting documentation for completion as indicated in these Contract Documents and a statement showing an accounting of changes to the Contract Sum. a. If 100 percent completion cannot be shown, ...”

“2. Advise Owner of pending insurance change-over requirements.”

“3. Submit specific warranties, workmanship bonds, maintenance agreements, final certifications and similar documents, as required by Contract Documents.”

“4. Deliver tools, spare parts, extra stock, and similar items.”

“5. Complete start-up testing of systems, and instruction of the Owner's operating and maintenance personnel. Discontinue or change over and remove temporary facilities from the site, along with construction tools, mock-ups, and similar elements.”

“6. Complete final clean up requirements, including touch-up painting. Touch-up and otherwise repair and restore marred exposed finishes.”

“B. Inspection Procedures: On receipt of a request for inspection, the Architect will either proceed with inspection or advise the Contractor of unfilled requirements. The Architect will prepare the Certificate of Substantial Completion following inspection, or advise the Contractor/Design-Builder of construction that must be completed or corrected before the certificate will be issued. 1. Upon written statement ...”

“1. Submit the final payment request with releases and supporting documentation not previously submitted and accepted. Include certificates of insurance for products and completed operations where required.”

“2. Submit an updated final statement, accounting for final additional changes to the Contract Sum.”

“3. Submit a certified copy of the Architect's final inspection list of items to be completed or corrected, stating that each item has been completed or otherwise resolved for acceptance, and the list has been endorsed and dated by the Architect.”

“4. Submit consent of surety to final payment.”

“5. Submit a final liquidated damages settlement statement.”

“6. Submit evidence of final, continuing insurance coverage complying with insurance requirements.”

“7. Submit record drawings, maintenance manuals, final project photographs, damage or settlement survey, property survey, and similar final record information.”

“A. General: Do not use record documents for construction purposes; protect from deterioration and loss in a secure, fire-resistive location; provide access to record documents for the Architect's reference during normal working hours.”

“1. Mark record sets with red erasable pencil; use other colors to distinguish between variations in separate categories of the Work.”

“2. Mark new information that is important to the Owner, but was not shown on Contract Drawings or Shop Drawings.”

“3. Note related Change Order numbers where applicable.”

“4. Organize record drawing sheets into manageable sets, bind with durable paper cover sheets, and print suitable titles, dates and other identification on the cover of each set.”

“C. Record Specifications: Maintain one complete copy of the Project Manual, including addenda, and one copy of other written construction documents such as Change Orders and modifications issued in printed form during construction. Mark these documents to show substantial variations in actual Work performed in comparison with the text of the Specifications and modifications. Give particular attention to ...”

“D. Record Product Data: Maintain one copy of each Product Data submittal. Mark these documents to show significant variations in actual Work performed in comparison with information submitted. In-clude variations in products delivered to the site, and from the manufacturer's installation instructions and recommendations. Give particular attention to concealed products and portions of the Work which cannot otherwise ...”

“E. Record Sample Submitted: Immediately prior to the date or dates of Substantial Completion, the Contractor will meet at the site with the Architect and the Owner's personnel to determine which of the submitted Samples that have been maintained during progress of the Work are to be transmitted to the Owner for record purposes. Comply with delivery to the Owner's Sample storage area.”

“F. Miscellaneous Record Submittals: Refer to other Specification Sections for requirements of miscellaneous record-keeping and submittals in connection with actual performance of the Work. Immediately prior to the date or dates of Substantial Completion, complete miscellaneous records and place in good order, properly identified and bound or filed, ready for continued use and reference. Submit to the Architect for ...”

“G. Maintenance Manuals: Organize operating and maintenance data into suitable sets of manageable size. Bind properly indexed data in individual heavy-duty 2-inch, 3-ring vinyl-covered binders, with pocket folders for folded sheet information. Mark appropriate identification on front and spine of each binder. Include the following types of information: 1. Emergency instructions. 2. Spare parts list. 3. Copies of ...”

“A. Operating and Maintenance Instructions: Arrange for each installer of equipment that requires regular maintenance to meet with the Owner's personnel to provide instruction in proper operation and maintenance. If installers are not experienced in procedures, provide instruction by manu-facturer's representatives. Include a detailed review of the following items: 1. Maintenance manuals. 2. Record documents. 3. ...”

“B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to the condition expected in a normal, commercial building cleaning and maintenance program. Comply with manufacturer's instructions. 1. Complete the following cleaning operations before requesting inspection for Certification of Substantial Completion. a. Remove labels that are not permanent labels. b. ...”

“A. Instruction Program: Submit outline of instructional program for demonstration and training, including a list of training modules and a schedule of proposed dates, times, length of instruction time, and instructors' names for each training module. Include learning objective and outline for each training module.”

“B. Attendance Record: For each training module, submit list of participants and length of instruction time.”

“C. Evaluations: For each participant and for each training module, submit results and documentation of performance-based test.”

“A. Demonstration and Training Video Recordings: Submit two copies within seven days of end of each training module. 1. Identification: On each copy, provide an applied label with the following information: a. Name of Project. b. Name and address of videographer. c. Name of Architect. d. Name of Construction Manager. e. Name of Contractor. f. Date of video recording. 2. Transcript: Prepared in PDF electronic format. ...”

“A. Facilitator Qualifications: A firm or individual experienced in training or educating maintenance personnel in a training program similar in content and extent to that indicated for this Project, and whose work has resulted in training or education with a record of successful learning performance.”

“C. Preinstruction Conference: Conduct conference at Project site to comply with requirements in Section 013100 "Coordination". Review methods and procedures related to demonstration and training including, but not limited to, the following: 1. Inspect and discuss locations and other facilities required for instruction. 2. Review and finalize instruction schedule and verify availability of educational materials, ...”

“C. Coordinate content of training modules with content of approved emergency, operation, and maintenance manuals. Do not submit instruction program until operation and maintenance data has been reviewed and approved by Architect.”

“B. Training Modules: Develop a learning objective and teaching outline for each module. Include a description of specific skills and knowledge that participant is expected to master. For each module, include instruction for the following as applicable to the system, equipment, or component: 1. Basis of System Design, Operational Requirements, and Criteria: Include the following: a. System, subsystem, and equipment ...”

“A. Assemble educational materials necessary for instruction, including documentation and training module. Assemble training modules into a training manual organized in coordination with requirements in Section 007213 "General Conditions".”

“A. Engage qualified instructors to instruct Owner's personnel to adjust, operate, and maintain systems, subsystems, and equipment not part of a system. 1. Architect will furnish an instructor to describe basis of system design, operational requirements, criteria, and regulatory requirements. 2. Owner will furnish an instructor to describe Owner's operational philosophy. 3. Owner will furnish Contractor with names ...”

“B. Scheduling: Provide instruction at mutually agreed on times. For equipment that requires seasonal operation, provide similar instruction at start of each season. 1. Schedule training with Owner with at least seven days' advance notice.”

“B. Design Mixtures: For each concrete mixture. Submit alternate design mixtures when characteristics of materials, Project conditions, weather, test results, or other circumstances warrant adjustments.”

“G. Field quality-control test and inspection reports.”

“A. Testing and Inspecting: Owner will engage a qualified testing and inspecting agency to perform field tests and inspections and prepare test reports.”

“E. Maintenance Materials: Furnish the following for Owner's use in maintenance of project. 1. See Section 016000 - Product Requirements, for additional provisions.”

“F. Mill test reports for structural steel, including chemical and physical properties.”

“G. Product Test Reports: For the following: 1. Bolts, nuts, and washers including mechanical properties and chemical analysis. 2. Direct-tension indicators. 3. Tension-control, high-strength bolt-nut-washer assemblies. 4. Shop primers. 5. Nonshrink grout.”

“E. Correct deficiencies in Work that test reports and inspections indicate does not comply with the Contract Documents.”

“B. Product Test Reports: Based on evaluation of comprehensive tests performed by a qualified testing agency for insulation products.”

“C. Product Test Reports: Based on evaluation of comprehensive tests performed by a qualified testing agency, for air barriers.”

“A. Testing Agency: Contractor will engage a qualified testing agency to perform tests and inspections and prepare test reports.”

“E. Warranty Documentation: Submit manufacturer warranty and ensure that forms have been completed in Owner's name and registered with manufacturer.”

“F. Maintenance Materials: Furnish the following for Owner's use in maintenance of project. 1. See Section 016000 - Product Requirements, for additional provisions. 2. Extra Shingles: 30 sq ft (min. one bundle) of each type and color.”

“A. See Section 017800 - Closeout Submittals, for additional warranty requirements.”

“B. Provide lifetime manufacturer's warranty for coverage against black streaks caused by algae.”

“C. Provide 30 year manufacturer's warranty minimum for full system including materials and labor to complete the repairs.”

“A. The Contractor shall warrant the materials to be free of faults and defects in accordance with the General Conditions, except that the warranty shall be extended by paint manufacturer's standard multi-year warranty. The warranty shall be in writing and shall be signed by the manufacturer.”

“F. Product Test Reports: Based on evaluation of comprehensive tests performed by a qualified testing agency, for each type of hollow metal door and frame assembly.”

“E. Operating and Maintenance Manuals: Provide manufacturers operating and maintenance manuals for each item compiling the complete door hardware and access control system installation in quantity as required in Division 1. The manual to include the name, address, and telephone number of the supplier/integrator providing the installation and the nearest service representatives for each item of equipment included in ...”

“F. Warranties: Special warranties specified in this Section.”

“A. General Warranty: Special warranties specified in this Article will not deprive Owner of other rights Owner may have under other provisions of the Contract Documents and are in addition to, and run concurrent with, other warranties made by Contractor under requirements of the Contract Documents.”

“B. Special Warranty: Written warranty, executed by manufacturer, agreeing to repair or replace components of door hardware and access control system hardware that fails in materials or workmanship within the specified general and special warranty periods. Failures include, but are not limited to, the following: 1. Structural failures including excessive deflection, cracking, or breakage. 2. Faulty operation of the ...”

“C. Special Warranty Periods (Door Hardware): 1. Ten years for mortise locksets. 2. Five years for exit devices. 3. Ten years for manual door closers. 4. Two years for electromechanical door hardware.”

“D. Special and Extended Warranty Period (Access Control System): The entire installed access control system, covering all related parts and labor, shall be warranted for a minimum period of 12 months after final testing and acceptance by the Owner.”

“A. Maintenance Tools and Instructions: Furnish a complete set of specialized tools and maintenance instructions as needed for Owner's continued adjustment, maintenance, and removal and replacement of door hardware.”

“B. Maintenance Service: Beginning at Substantial Completion, provide six months' full maintenance by skilled employees of door hardware Installer. Include quarterly preventive maintenance, repair or replacement of worn or defective components, lubrication, cleaning, and adjusting as required for proper door hardware operation. Provide parts and supplies as used in the manufacture and installation of original ...”

“A. Field Inspection: Supplier will perform a final inspection of the installed door hardware and integrated access control system and state in report whether installed work complies with or deviates from requirements, including whether each component representing the opening assembly is properly installed, adjusted, operating and performing to system operational descriptions. 1. Testing Schedule: Test each circuit ...”

“A. Engage a factory-authorized service representative to train Owner's maintenance personnel to adjust, operate, and maintain door hardware and door hardware finishes.”

“E. Warranty: See warranty specified in this Section 1.8.”

“A. Special Warranty: Manufacturer's standard form in which manufacturer agrees to repair or replace components of signs that fail in materials or workmanship within specified warranty period. 1. Failures include, but are not limited to, the following: a. Deterioration of metal and polymer finishes beyond normal weathering. b. Deterioration of embedded graphic image colors and sign lamination]. 2. Warranty Period: ...”

“C. Maintenance Data: For toilet and bath accessories to include in maintenance manuals.”

“1. Submit manufacturer's standard warranty for products specified.”

“C. Operation and Maintenance Data: For fire extinguishers to include in maintenance manuals.”

“D. Warranty: Sample of special warranty.”

“A. Special Warranty: Manufacturer's standard form in which manufacturer agrees to repair or replace fire extinguishers that fail in materials or workmanship within specified warranty period. 1. Failures include, but are not limited to, the following: a. Failure of hydrostatic test according to NFPA 10. b. Faulty operation of valves or release levers. 2. Warranty Period: Six years from date of Substantial Completion.”

“C. Field test reports.”

“D. Maintenance Data: For plumbing specialties to include in maintenance manuals. Include the following: 1. Backflow preventers and water regulators. 2. Water filters. 3. Hose stations and hydrants.”

“A. Furnish extra materials described below that match products installed and that are packaged with protective covering for storage and identified with labels describing contents. 1. Water Filter Cartridges: Equal to 200 percent of amount installed for each type and size indicated.”

“C. Reports: Prepare inspection reports and have them signed by authorities having jurisdiction.”

“D. Maintenance Data: For water heaters to include in maintenance manuals specified in Division 1.”

“E. Warranties: Special warranties specified in this Section.”

“A. General Warranty: Special warranty specified in this Article shall not deprive Owner of other rights Owner may have under other provisions of the Contract Documents and shall be in addition to, and run concurrent with, other warranties made by Contractor under requirements of the Contract Documents.”

“B. Special Warranty: Written warranty, executed by manufacturer agreeing to repair or replace components of water heaters that fail in materials or workmanship within specified warranty period. 1. Failures include heating elements and storage tanks. 2. Warranty Period: From date of Substantial Completion: a. Heating Elements: Five years. b. Storage Tanks: 10 years.”

“A. Engage a factory-authorized service representative to train Owner's maintenance personnel to adjust, operate, and maintain water heaters. 1. Train Owner's maintenance personnel on procedures for starting and stopping, troubleshooting, servicing, and maintaining equipment. 2. Review data in maintenance manuals. Refer to Division 1 Section "Closeout Procedures." 3. Review data in maintenance manuals. Refer to ...”

“B. Maintenance Data: For plumbing fixtures to include in maintenance manuals specified in Division 1.”

“A. Furnish extra materials described below that match products installed and that are packaged with protective covering for storage and identified with labels describing contents. 1. Faucet Cartridges and O-Rings: Equal to 5 percent of amount of each type and size installed. 2. Faucet, Flow-Control Fittings: Equal to 10 percent of amount of each type and size installed. 3. Flushometer Valve, Repair Kits: Equal to ...”

“C. Field Test Reports: Indicate and interpret test results for compliance with performance requirements.”

“D. Test Reports: Indicate regulatory agency approval reports when required.”

“G. Maintenance Data: Indicate re-treatment schedule .”

“H. Warranty: Submit warranty and ensure that forms have been completed in Owner's name.”

“A. See Section 017800 - Closeout Submittals, for additional warranty requirements.”

“B. Furnish written warranty certifying that applied soil termiticide treatment will prevent infestation of subterranean termites and, that if subterranean termite activity is discovered during warranty period, Contractor will re-treat soil and repair or replace damage caused by termite infestation. 1. Provide a warranty for a period of 5 years from date of treatment. Warranty shall be signed by the Applicator. 2. ...”

“DIVISION OF FACILITIES MANAGEMENT, DESIGN AND CONSTRUCTION FINAL RECEIPT OF PAYMENT AND RELEASE KNOW ALL MEN BY THESE PRESENT THAT: hereinafter called "Subcontractor" who heretofore entered into an agreement with hereinafter called "Contractor", for the performance of work and/or furnishing of material for the construction of the project entitled (PROJECT TITLE, PROJECT LOCATION, AND PROJECT NUMBER) at (ADDRESS OF ...”

“The Contractor shall update a complete set of the construction drawings, shop drawings and schedules of all work monthly by marking changes, and at the completion of their work (prior to submission of request for final payment) note all changes and turn the set over to the Construction Representative.”

“Prior to the final payment, furnish to the Designer three (4) copies of parts catalogs for each piece of equipment furnished by him/her on the project with the components identified by number for replacement ordering.”

“The Contractor shall be allowed to include in the Application and Certification for Payment, one hundred (100%) of the value, subject to retainage, of major equipment and material stored off the site if all of the following conditions are met: 1.”

“The final payment shall not become due until the Contractor delivers to the Construction Representative: a) A complete file of releases, on the standard form included in the contract documents as "Final Receipt of Payment and Release Form", from subcontractors and material suppliers evidencing payment in full for services, equipment and materials, as the case may require, if the Owner approves, or a consent from ...”

“A. General Guaranty 1. Neither the final certificate of payment nor any provision in the contract documents nor partial use or occupancy of the premises by the Owner shall constitute an acceptance of work not done in accordance with contract requirements. 2. The Contractor or surety shall remedy any defects in the work and pay for any damage to property resulting there from which shall appear within a period of one ...”

“B. Extended Warranty Manufacturer's certificates of warranty shall be obtained for all major equipment. Warranty shall be obtained for at least one year. Where a longer period is offered at no additional cost or called for in the specific equipment specifications, the longer period shall govern.”

“A. Immediately after equipment submittals are approved and no later than ten (10) working days prior to the substantial completion inspection, the Contractor shall provide to the Designer three (3) copies of operating instructions and service manuals, containing the following: 1. Start-up and Shut-down Procedures: Provide a step-by-step write up of all major equipment. When manufacturer's printed start-up, trouble ...”

“B. Submission of operating instructions shall be done in the following manner. 1. Manuals shall be in quadruplicate, and all materials shall be bound into volumes of standard 8½" x 11" hard binders. Large drawings too bulky to be folded into 8½" x 11" shall be separately bound or folded and in envelopes, cross referenced and indexed with the manuals. 2. The manuals shall identify project name, project number, and ...”

“A. Substantial Completion. A Project is substantially complete when construction is essentially complete and work items remaining to be completed can be done without interfering with the Owner's ability to use the Project for its intended purpose. 1. Once the Contractor has reached what they believe is Substantial Completion, the Contractor shall notify the Designer and the Construction Representative of the ...”

“C. Final Completion. The Project is finally complete when the Certificate of Substantial Completion has been issued and all work items identified therein as incomplete have been completed, and when all administrative items required by the contract have been completed. Final Completion entitles the Contractor to payment of the outstanding balance of the contract amount including all change orders and retainage. ...”