Closeout checklist: Early Joyner Drive / Infrastructure Package for Moore Building (Western Carolina University, NC)

“B. Digital Photographs: Submit image files within three days of taking photographs. 1. Digital Camera: Minimum sensor resolution of 8 megapixels. 2. Format: Minimum 1600 by 1200 pixels, 400 dpi minimum, in unaltered original files, with same aspect ratio as the sensor, uncropped, date- and time- stamped, in folder named by date of photograph, accompanied by key plan file. 3. Identification: Provide the following ...”

“B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. 1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. Where products or systems of one contractor abut, connect to or otherwise come in contact with those of another contractor, the GC shall coordinate ...”

“K. Additional Copies: Unless additional copies are required for final submittal, and unless Architect observes non-compliance with provisions in the Contract Documents, initial submittal may serve as final submittal. 1. Architect will send required submittals to concurrent reviewer (Commissioning Agent) and will return submittals with comments from both A/E and CxA.”

“E. Product Schedule or List: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form: 1. Type of product. Include unique identifier for each product. 2. Number and name of room or space. 3. Location within room or space. 4. Submit product schedule or list, ...”

“F. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form: 1. Name, address, and telephone number of entity performing subcontract or supplying products. 2. Number and title of related Specification Section(s) covered ...”

“A. When the following are specified in individual sections, submit them for information only: 1. Design data 2. Certificates 3. Test Reports 4. Inspection Reports 5. Manufacturer's instructions 6. Manufacturer's field reports 7. Other types indicated. 8. Installer qualifications.”

“C. Manufacturer's Field Services: Where indicated, engage a factory-authorized service representative to inspect field-assembled components and equipment installation, including service connections. Report results in writing as specified in Division 1 Section "Submittal Procedures."”

“C. Substitution Requests After Award of Contract (If Allowed by the Architect): Submit electronic copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. 1. Substitution Request Form: Use Construction Specifications Institute (CSI) 13.1A Form . 2. Documentation: Show compliance ...”

“A. Warranties specified in other Sections shall be in addition to, and run concurrent with, other warranties required by the Contract Documents. Manufacturer's disclaimers and limitations on product warranties do not relieve GC, sub-contractors or suppliers of obligations under requirements of the Contract Documents. 1. Manufacturer's Warranty: Preprinted written warranty published by individual manufacturer for a ...”

“B. Special Warranties: Prepare a written document that contains appropriate terms and identification, ready for execution. Submit a draft for approval before final execution. 1. Manufacturer's Standard Form: Modified to include Project-specific information and properly executed. 2. Specified Form: When specified forms are included with the Specifications, prepare a written document using appropriate form properly ...”

“C. Submittal Time: Comply with requirements in Division 1 Section "Closeout Procedures."”

“A. Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged during cutting and patching operations, by methods and with materials so as not to void warranties.”

“B. Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.”

“C. Obtain and submit releases permitting Owner unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.”

“D. Prepare and submit Project As-built Documents, operation and maintenance manuals, Final Completion construction photographs, damage or settlement surveys, property surveys, and similar final record information.”

“E. Deliver tools, spare parts, extra materials, and similar items to location designated by Owner. Label with manufacturer's name and model number where applicable.”

“F. Make final changeover of permanent locks and deliver keys to Owner. Advise Owner's personnel of changeover in security provisions.”

“G. Complete startup testing of systems.”

“H. Submit test/adjustment/balance records. 1. All building control work must be complete prior to performing Test and Balance. 2. Control work and Test and Balance must be complete prior to start of commissioning.”

“K. Submit changeover information related to Owner's occupancy, use, operation, and maintenance.”

“L. Complete final cleaning requirements, including touchup painting.”

“N. Submit a final Application for Payment according to Division 01 Section "Price and Payment Procedures."”

“O. Submit certified copy of Architect's Pre-Final inspection list of items to be completed or corrected (punch list), endorsed and dated by Architect. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.”

“P. Submit evidence of final, continuing insurance coverage complying with insurance requirements.”

“Q. Submit pest-control final inspection report and warranty. 1. Instruct Owner's personnel in operation, adjustment, and maintenance of products, equipment, and systems. Submit demonstration and training videotapes.”

“A. General: Prior to requesting any Designer/Owner required inspection, GC shall perform their own inspection. 1. GC shall prepare punch list of items for subcontractor correction and distribute such list to all subs for corrective action. 2. GC shall submit completed and signed off punch lists to Architect along with written request for required designer/Owner inspections. GC shall initial each punch list item ...”

“B. Required Inspections: All inspections listed below shall follow the inspection procedures as indicated above: 1. Above-ceiling Inspection: Owner and Designers shall perform inspections of all above-ceiling installations prior to close up of ceilings. a. GC shall provide ladders, lifts and all other equipment necessary to provide access to above-ceiling areas for inspection purposes. b. Above-ceiling areas that ...”

“A. Stair and Ramp Survey: Provide a final survey, by a surveyor or engineer registered in the state of North Carolina, for all installed stairs and ramps, to verify compliance of stair width, stair tread depth and riser height, ramp slope, railing heights and other requirements of the NC State Building Code, NC State Accessibility Code and conformance with the Drawings.”

“C. Attic Stock Turnover: GC shall collect and inventory all attic stock and extra materials for turn over to the Owner. Compile list of inventory including all quantities on the Attic Stock Summary form included at the end of this Specification section. Submit summary form to Architect and schedule Architect's review and sign-off confirmation of all attic stock. Coordinate final delivery logistics with Owner.”

“1. Organize list of spaces in sequential order, starting with exterior areas first and proceeding from lowest floor to highest floor.”

“2. Organize items applying to each space by major element, including categories for ceiling, individual walls, floors, equipment, and building systems.”

“3. Include the following information at the top of each page: a. Project name. b. Date. c. Name of Architect. d. Name of GC. e. Page number.”

“A. All guarantees shall include labor and products and shall be designed by the Manufacturer or Subcontractor, as the case may be, and countersigned by the GC. All guarantees shall be in addition to, and not in lieu of, all legislated guarantees. All guarantees shall be addressed to the Owner and delivered to the Designer upon completion of the Project and before or with the submission of Request for Final Payment.”

“B. In the event that the Owner considers it impractical, because of unsuitable test conditions, or some other factors, to execute simultaneous final acceptance of all equipment, portions of the installation may be certified by the Designer for the Owner's final acceptance when that portion of the system is complete and ready for operation. The decision to accept only portions of the Project rests entirely with the ...”

“C. The General Contractor shall also guarantee for a period of 24 months, unless a longer guarantee time is specifically called for in the Specification Sections, that the work covered by this Contract will be watertight and leakproof at every point and in every area affected by this Contract, except where leaks can be attributed to damage by forces beyond his control. He shall, immediately upon notification by the ...”

“D. The General Contractor signing a Contract with the Owner, shall obtain and forward to the Owner any and all guarantees issued by the manufacturers specifically for certain products and systems covered under his Contract. In the event the manufacturer does not have a suitable "preprinted" warranty form" to fully cover the guarantee requirements as set forth in the Specification Section, he shall produce a ...”

“E. In addition to the foregoing stipulations, the GC shall comply with all other guarantees referred to in any portion of the Contract Documents, the more stringent requirements governing.”

“F. If for any reason the General Contractor cannot guarantee any part of his work using materials or construction methods which have been specified or indicated he shall notify the Designer in typewritten form before Contracts are signed, giving reasons together with the names of products and data or substitution he can guarantee. Should the GC fail to so notify the Designer prior to the Signing of Contract, he ...”

“A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.”

“B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions. 1. Complete the following cleaning operations before requesting Pre-final inspection for entire Project or for a portion of Project: a. Clean Project site, yard, and ...”

“C. Pest Control: Engage an experienced, licensed exterminator to make a final inspection and rid Project of rodents, insects, and other pests. Prepare a report.”

“A. As-built Drawings: Comply with the following: 1. Number of Copies: Submit one complete hard-copy set of marked-up as-built drawings, along with digital scan of prints, to be incorporated as Record Drawings by the Designer.”

“B. Record Site Utility Survey: Submit digital files through the architect and engineers of record for review of compliance with these specification requirements.”

“C. Record Specifications: Submit one copy of Project's Specifications, including addenda and contract modifications.”

“D. Record Product Data: Submit one copy of each Product Data submittal. 1. Where Record Product Data is required as part of operation and maintenance manuals, submit marked-up Product Data as an insert in manual instead of submittal as Record Product Data.”

“1. Provide detailed 3D BIM Revit model developed from laser scanning of all interior spaces within the building after demolition. BIM Revit model shall meet Level of Development (LOD) 350. The delivered model shall be used for design and construction BIM coordination.”

“1. Preparation: Mark As-built prints to show the actual installation where installation varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to prepare the marked-up Record Prints. a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record ...”

“2. Content: Types of items requiring marking include, but are not limited to, the following: a. Dimensional changes to Drawings. b. Revisions to details shown on Drawings. c. Locations and depths of underground utilities. d. Revisions to routing of piping and conduits. e. Revisions to electrical circuitry. f. Actual equipment locations. g. Duct size and routing. h. Locations of concealed internal utilities. i. ...”

“3. Mark the Contract Drawings completely and accurately. a. Use of loose sheets, separate binders, booklets, etc. as supplementary information for record prints will not be acceptable.”

“4. Mark as-built set with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at same location.”

“5. Mark important additional information that was either shown schematically or omitted from original Drawings.”

“6. Note Field Work Order numbers, alternate numbers, RFI numbers, Change Order numbers, and similar identification, where applicable.”

“C. Format: Identify and date each As-built Drawing; include the designation "PROJECT AS-BUILT PRINT" in a prominent location. 1. As-built Drawings: Organize Marked-up as-built drawings into sets similar to the organization of the contract drawings. Bind each set with durable paper cover sheets. Include identification on cover sheets. 2. Record Digital Scans: Once as-built drawings are finalized, have sets scanned ...”

“A. Assemble miscellaneous records required by other Specification Sections for miscellaneous record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference.”

“A. Recording: Maintain one copy of each submittal during the construction period for Project Record Document purposes. Post changes and modifications to Project Record Documents as they occur; do not wait until the end of Project.”

“B. Maintenance of Record Documents and Samples: Store Record Documents and Samples in the field office apart from the Contract Documents used for construction. Do not use Project Record Documents for construction purposes. Maintain Record Documents in good order and in a clean, dry, legible condition, protected from deterioration and loss. Provide access to Project Record Documents for Architect's reference during ...”

“B. The Contractor shall submit for review a design mix for each class of concrete proposed for use. An approved testing laboratory shall prepare the mix. Compressive strength of at least four (4) specimens of the design mix shall indicate 15% higher than 28 days strengths specified. During the work, the Contractor shall make 3 test cylinders for each 50 cubic yards, or fraction thereof, of concrete placed each day. ...”

“A. The Contractor shall perform and complete work in accordance with the Contract Documents without fault or defect of any kind. In the absence of more specific directives, the work shall: 1. Be completed in a first-class manner. 2. Be placed in a thoroughly clean and unmarred condition. 3. Be checked out in a step-by-step manner to ascertain that fastenings, controls, parts, safety devices, operating devices and ...”

“A. Furnish for review, three hard bound copies of complete written instructions for the operation, care and maintenance of each piece of equipment and/or system. Include recommended frequency of inspection, cleaning, oiling, greasing, and adjustment and other action as may be required in accordance with manufacturer's recommendations. Material shall include manufacturer's brochures, catalog cuts, parts lists, ...”

“A. The contractor and equipment manufacturers shall jointly guarantee all wiring and equipment to be free of defects in workmanship and material for a period of one year from the date of final acceptance, unless otherwise noted.”

“A. Maintain at job site, one copy of record documents and samples as required under the General Conditions of the Contract, including Drawings, Specifications, Addenda and Bulletins, Change Orders, Shop Drawings, Product Data and Samples, Field Orders, Field Test Records and Maintenance and Operating Manuals.”

“B. Provide files and racks for storage of documents. Maintain documents in a clean, dry legible condition and in good order. Do not use record documents for construction purposes. Make record documents and samples available during normal working hours for inspection.”

“C. Recording: 1. Label each document Project Record in neat large letters and provide final completion date. 2. Record information concurrently with construction progress. 3. Do not conceal any work until required information is recorded.”

“D. Record Drawings - legibly mark to record actual construction as follows: 1. A print set (blue-line or black-line) of contract drawing or shop drawing mark-ups of actual installations which vary substantially from the work as originally shown. Mark whichever drawing is most capable of showing "field" condition fully and accurately; however, where shop drawing are used for mark-up, record a cross reference at ...”

“E. Record Specifications and Addenda, Bulletins, Requests for Information (RFI's) and Construction Clarification Sketches (CSK's) - legibly mark each Section to record: 1. Any variations in actual work in comparison with text of specifications and modifications as issued. Give particular attention to substitutions, selection of options, and similar information work where it is concealed or cannot otherwise be ...”

“F. Product Data: Maintain one copy of each product data submittal, and mark-up significant variation in actual work in comparison with submitted information. 1. Include both variations in product as delivered to site, and variations from manufacturer's instruction and recommendations for installation. 2. Give particular attention to concealed products and portions of the work which cannot otherwise be readily ...”

“G. Record Drawings Submittal at Project Completion: Organize record drawing sheets into manageable sets, bind with durable paper cover sheets and print suitable titles, dates and other identification on cover of each set. Transfer marking required by previous paragraphs to set of reproducible transparencies. Submit complete set of transparencies to the Design Professional and two sets of blue-line prints.”

“H. Product Data Submittal at Project Completion: Submit three sets of marked-up product data submittals for record purposes that include resolution of all review notes and field revisions.”

“I. Record Sample Submittals: Immediately prior to date of substantial completion Design Professional (and including Owner's personnel where desired) will meet with Contractor at site and will determine which if any of submitted samples maintained by Contractor during progress of work are to be transmitted to Owner for record purposes. Comply with Design Professionals instruction for packaging, identification ...”

“J. Miscellaneous Record Submittals: Refer to other sections of these specification for requirements of miscellaneous record-keeping and submittals in connection with actual performance of the work. Immediately prior to date(s) of substantial completion, complete miscellaneous records and place in good order properly identified and bound or filed, ready for continued use and reference. Submit to Architect/Engineer ...”

“K. Maintenance Manuals: Organize maintenance-and-operating manual information into three suitable sets of manageable size and bind into individual binders properly identified and indexed (thumb-tabbed). Include: emergency instructions; spare parts listing; warranties; wiring diagrams; recommended "turn-around" cycles; inspection and cleaning procedures; recommended frequency of testing, adjustment and any other ...”

“D. Upon completion of the project, the Contractor shall submit to the Engineer a set of accurately marked-up plans indicating all changes encountered during the construction. These drawings shall remain on the project for it's duration and shall be updated at the time changes are made. Final payment will be contingent on receipt of these "Record Drawings."”

“E. Product Test Reports: Indicate compliance of Pullboxes with ASTM C 857 and ASTM C 858, based on factory inspection.”

“A. Submit under provisions of Section 26 00 10. Accurately record actual locations of each luminaire.”

“A. Submit under provisions of Section 26 00 10.”

“B. Maintenance Data: Include replacement parts list.”

“A. Furnish under provisions of Section 26 00 10.”

“B. Provide two of each type of ballast and driver.”

“A. Minimum of five 10 years non-prorated warranty is required with each electronic ballast and LED luminaire including all components.”

“B. LED arrays in the product(s) will be considered defective in material or workmanship if a total of 5% or more of the individual light-emitting diodes in the product(s) fail to illuminate during normal operation after installation.”

“A. Provide systems demonstration under provisions of Section 26 00 10.”

“B. Provide demonstration of luminaire operation with lighting controls elements such as dimmers.”

“A. Provide 3rd party video-recorded not to exceed 2-hours for training of owner representatives covering components and operation of the lighting controls system.”

“A. Submit under provisions of Section 260010.”

“B. Accurately record actual routing of conduits larger than 1½" inch.”

“D. The contractor shall send a letter to the Engineer certifying that the above test has been done and tabulating the cable insulation tester readings for each panel. This shall be done at least four (4) days prior to final inspection.”

“C. Test Reports: Indicate overall resistance to ground and resistance of each electrode.”

“B. The Contractor shall submit for review a design mix for each class of concrete proposed for use. An approved testing laboratory shall prepare the mix. Compressive strength of at least four (4) specimens of the design mix shall indicate 15% higher than 28-day strengths specified. During the work, the Contractor shall make 3 test cylinders for each 30 cubic yards, or fraction thereof, of concrete placed each day. ...”

“A. THERMOPLASTIC PAVING MARKINGS The Thermoplastic pavement marking materials and glass beads furnished under this contract shall assume the manufacturer's warranty for these materials and shall be guaranteed by the supplier against failure due to traffic oil degradation. The contractor shall assume all costs arising from the use of patented materials, equipment, devices or processes used on or incorporated in the ...”

“G. Product Test Reports: For framing strength according to ASTM F 1043.”

“H. Field quality-control reports.”

“I. Operation and Maintenance Data: For the following to include in emergency, operation, and maintenance manuals: 1. Polymer finishes. 2. Gate hardware. 3. Gate operator.”

“J. Warranty: Sample of special warranty.”

“A. Engage a factory-authorized service representative to train Owner's personnel to adjust, operate, and maintain chain-link fences and gates.”

“All materials shall be guaranteed to be free from defects in materials and workmanship for a period of one (1) year after final acceptance by the Owner.”

“All materials shall be guaranteed to be free from defects in materials and workmanship for a period of one (1) year after final acceptance by the Owner.”

“All pipe and materials shall be warranted for a period of one (1) year following installation and acceptance by the Owner.”

“All materials and equipment shall be warranted to be free from defects in workmanship and materials for one (1) year after final acceptance.”

“Should final payment to any prime contractor beyond the date such contracts have been certified to be completed by the designer or architect, accepted by the owner, or occupied by the owner and used for the purposes for which the project was constructed, be delayed by more than 45 days, said prime contractor shall be paid interest, beginning on the 46th day, at the rate of one percent (1%) per month or fraction ...”

“ARTICLE 27 - CORRECTION OF WORK AFTER FINAL PAYMENT See Article 35, Performance Bond and Payment Bond, and Article 42, Guarantee.”

“Prior to submitting request for final payment to the designer for approval, the contractor shall fully comply with all requirements specified in the" project closeout" section of the specifications.”

“The designer will not authorize final payment until the work under contract has been certified by designer, certificates of compliance issued, and the contractor has complied with the closeout requirements.”

“ARTICLE 36 - CONTRACTOR'S AFFIDAVIT The final payment of retained amount due the contractor on account of the contract shall not become due until the contractor has furnished to the owner through the designer an affidavit signed, sworn and notarized to the effect that all payments for materials, services or subcontracted work in connection with his contract have been satisfied, and that no claims or Page 37”

“Upon submission by the First Party of evidence satisfactory to the Second Party that all payrolls, material bills and other costs incurred by the First Party in connection with the construction of the work have been paid in full, final payment on account of this agreement shall be made within thirty (30) days after the completion by the First Party of all work covered by this agreement and the acceptance of such ...”

“a. Upon notification from the contractor(s) that the project is complete and ready for inspection, the designer shall make a Designer final inspection to verify that the project is complete and ready for SCO final inspection. Prior to SCO final inspection, the contractor(s) shall complete all items requiring corrective measures noted at the Designer Page 30 final inspection. The designer shall schedule a SCO final ...”

“See Article 35, Performance Bond and Payment Bond, and Article 42, Guarantee. Neither the final certificate, final payment, occupancy of the premises by the owner, nor any provision of the contract, nor any other act or instrument of the owner, nor the designer, shall relieve the contractor from responsibility for negligence, or faulty material or workmanship, or failure to comply with the drawings and ...”

“a. Within five (5) days from receipt of request for payment from the contractor, the designer shall issue and forward to the owner a certificate for payment. This certificate shall indicate the amount requested or as approved by the designer. If the certificate is not approved by the designer, he shall state in writing to the contractor and the owner his reasons for withholding payment. b. No certificate issued or ...”

“a. The contractor shall unconditionally guarantee materials and workmanship against patent defects arising from faulty materials, faulty workmanship or negligence for a period of twelve (12) months following the date of final acceptance of the work or beneficial occupancy and shall replace such defective materials or workmanship without cost to the owner. Page 40 b. Where items of equipment or material carry a ...”